Science and Social Science Proposals

Tips and Advice: Science and Social Sciences Proposals


Groundwork:  Developing Ideas and Contacts

Become familiar with the current literature. What are others doing in your field? What’s unique about your work? Make contacts; get to know the major players and those with interests closest to yours. Attend topical conferences in your area. Establish collaborations  with “experts.”

Funding Preliminaries

Identify potential funding sources. Talk with the program officers-and listen! Does your project match what the donor wants to fund? Are there budget limits? What is the typical award? The optimum timing to submit? Be sure that you’re clear on what the proposal guidelines require.

 Writing

Start early! Expect to spend two to three months writing and honing. Develop a draft budget early, because the budget may influence everything else. Discuss your budget with the Director of Sponsored Research and Foundation Relations. Seek commitment of institutional  support (for example, matching funds or released time). Establish the context: What is the big picture? Show that you know prior related work. Where does your proposed project fit? Provide an overview of what you seek to accomplish. Why is it important? Provide enough project details to establish your project’s feasibility. Note the resources available. Detail your track record and expertise­ why are you the one who should do this work? Construct a realistic budget. Describe existing institutional  support. Consider how your project will affect College infrastructure.  Describe the direct and indirect influences on students; don’t simply ask for stipends. What role will students play in the project? Include attachments as allowed (for example, letters from collaborators and other sources of support that speak to your ability to perform the proposed project, recent preprints, or photos.

 Pre-Submission

Check the guidelines and the criteria for reviewers. Match your subheadings to these criteria­ don’t let a busy reviewer miss the point. Recruit others to review and critique-both specialists in your field and general readers.

After Submission

Wait. Patience is a virtue. Expect success; be prepared for failure. Listen to any comments from your program officer. Ask for comments from reviewers-and pay attention, whether or not your proposal is funded. If it is denied, remember that most others were, too. Keep working on the project anyway and compile more data. REWRITE and RESUBMIT–your chances will improve. If your proposal is funded, celebrate (briefly) but get cracking! Report results promptly:  future funding may depend on timely reporting, so don’t forego the good to achieve the perfect. Think about the next grant, the next project. Serve on review panels yourself to learn how the process works and what makes proposals stand out.

You, and your students, should ENJOY it: “If it’s not fun, why do it?”

(from presentation by Frank Winkler at CUR’s National Conference, 6/2013)

Agency Specific Tips
National Science Foundation

Get to Know Your Program Officers

  • Seek out program officers at professional meetings or at CUR meetings.
  • Email program officers.  To find email addresses, start here and click on the appropriate program are or start with the NSF Staff Directory and choose the Directorate, then the Division.
  • Arrange to send a summary of your research to a program officer to follow up with a telephone appointment.
  • Call the program officers for the NSF programs you’re  interested in. Contact Ali Lombardo if you need help to identify which person to call.

 Find Out What NSF is Funding

  • Talk with program officers in your field.
  • Check journal articles to see what type of research NSF has funded.
  • Search the NSF A-Z index (look for Abstracts of Recent Awards within program listings) and ask Pis for copies of their successful proposals.

Plan Your Proposal

  • Organize folders and notes by required proposal elements.
  • Allow enough time to draft proposal and rewrite.
  • Address all Review Criteria detailed in the guidelines.
  • Justify your budget requests in detail-NSF allows three pages.
  • State the significance of your research questions and defend your research design.
  • Use clear prose (comprehensible to anyone who is scientifically literate).
  • Ask colleagues to serve as “reviewers” for your draft proposal and incorporate their advice.

Follow the Guidelines

  •  Comply with formatting requirements (margins, type size, pagination, stapling, etc.)
  • Do not exceed page limits; do not include any appendices unless specifically allowed by the guidelines.
  • Use a checklist to make sure you’ve  included everything.
  • RUI proposals: Include the RUI certification, signed by an appropriate college official (the Dean for Faculty Development can provide this), and an RUI Impact Statement (think of the Impact Statement as an additional opportunity to justify your project).

Call the FastLane Helpdesk (1-800-673-6188, 7 AM to 9 PM Eastern Time, M-F) for assistance with FastLane.

NIH

Tutorials and other grant advice from NIH:

For an exemplar proposals:  Look Inside Four Funded R21 Applications (Posted on April24, 2012 by NIH)
The National Institute of Allergy and Infectious Diseases recently posted four funded R21 applications and summary statements, along with some tips and advice for applying for R2ls. Check out the article and the samples.

Additional Information

DMPTool at the University of Virginia guides you through the process of creating a Data Management Plan. This online tool helps you address the needs of specific funding agencies and enables you to download the finished plan to include in your proposal.

The Art of Writing Proposals: Download the Social Sciences Research Center’s brochure on grant writing.